Terms Of Business

Annexe 1 – Scope And Terms of Engagement

Annexe 2.1 – Terms Of Business

Annexe 2.2 – Terms On Your Use Of Our Website

Annexe 3 – Standard Request List Of Records

Annexe 1 – Scope And Terms of Engagement

The following explains what are the scope and the related terms of our various engagement of services

1. Accounting service – Setup (Accounting software, accounting books and records by creating a filing system for documents)

   1. Scope of service

      1. Basic setup of accounting software

         1. Set up chart of account

         2. Link up with banks and other connected apps

         3. Customisation of templates/forms (3 documents) and email template (additional customisation available at separate cost)

         4. Migration of data: Opening balances, of outstanding invoices and unpaid bills, bank, fixed assets

         5. Configuration of user access level

      2. Others

         1. We will understand your needs and your industry norms, discuss and recommend how a set of records filing can be done most efficiently and effectively.

         2. Accounting books and records include billing invoices, vendor invoices, receipt vouchers, payment vouchers, journal vouchers, bank statements, government notices, etc.

         3. Our recommendations will take into consideration of the best practices and the generally accepted practices.

   2. Terms of engagement

      1. Accounting software and location

         1. If the accounting software was not purchased from or not subscribed through us, the customisation may be done at your office and using a computer provided by you.

         2. If the accounting software was purchased from or subscribed through us, you acknowledged that this service is on top of the purchase or subscription of the accounting software.

      2. Migration of data: This relates to the opening balances of the current month of the engagement. Data for the period starting from the current financial year to date will be at a separate engagement

      3. Subscription period and subscription fee: The subscription of the SaaS application will be renewed automatically on an annual basis to prevent any disruption to the operations.

2. Accounting service – Monthly accounting

   1. Scope of serviceWe will provide the following

1. 1. 1. monthly accounting, and

      2. monthly management report

      3. Accounts are prepared and kept in accordance with the provisions of the Singapore Companies Act, Cap 50 and Singapore Financial Reporting Standards (“FRS”) based on the accounting records provided;

      4. Monthly management reports relates to financial statements, i.e. income statement, balance sheet, bank reconciliation statements, notes to financial statements

      5. Liaise with auditors for and during the audit of the financial statements

      6. Refer to Annexe 3 for our standard list of request of records necessary for the engagement

   2. Terms of engagement

      1. Period: Our Services is limited to the period stated herein.

      2. Frequency of visit: We will visit your office regularly, which we will arrange with your respective personnel in due course.

      3. Our fees

         1. Our fees are based on your actual annual expenses for the financial year.

         2. Our fees are billed upfront based on your financial year end.

         3. Our fees will be adjusted accordingly should your actual annual expenses fall below or exceed your selected plan’s threshold, or if there is any highly complex area that require accounting estimates and management judgement. Examples of complex areas can be found below. We will issue a credit note or an additional invoice to you after we close your financial year end book, for the difference in amount between the actual fees and your selected plan and/or add-on services.

         4. To ensure that we can deliver a high quality engagement within our fees estimate, we will conduct a fee review with you in the third month after the commencement of the engagement and on an annual basis.

         5. Complex areas: The following are examples, but not limited to, require estimates, judgement and higher complexity in accounting treatment therefore, we will be require additional charges:

            1. bank loan;

            2. construction contracts;

            3. property, plant and equipment;

            4. investments (e.g. equity, property, derivative);

            5. intangible assets;

            6. provisions (e.g. warranty, claim);

            7. deferred taxation;

            8. lease;

            9. foreign currency;

            10. consolidation

         6. Our fees exclude any out-of-pocket expenses.

         7. Our responsibilities

            1. We will not seek to review or verify the authenticity of the documents, accuracy of the data, information or explanation that is provided to us. Accordingly, our engagement cannot be relied upon to detect errors, fraud, such as collusion, forgery, intentional omissions, misrepresentations or override of internal control or any illegal acts.

            2. While it may be necessary to seek clarification of the information provided, and we will inform you of any material error, fraud or illegal acts that may come to our attention unless they are inconsequential. In addition, we have no responsibility to identify and communicate to you in writing concerning any significant deficiencies in internal control as part of this engagement, and therefore this engagement cannot be relied upon to disclose such matters.

         8. Your responsibilities

            1. We would like to highlight that the management and, where appropriate, those charged with governance, accept, and understand that they are responsible:

            2. for the preparation of financial statements that give a true and fair view in accordance with the provisions of the Singapore Companies Act, Cap. 50 and Singapore Financial Reporting Standards;

            3. for devising and maintaining a system of internal accounting controls sufficient to provide a reasonable assurance that assets are safeguarded against loss from unauthorised use or disposition;

            4. that transactions are properly authorised and that they are recorded as necessary to permit the preparation of true and fair financial statements and to maintain accountability of assets;

            5. for assessing the Company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Company or to cease operations or has no realistic alternative but to do so; and

            6. overseeing the Company’s financial reporting process.

         9. We seek to remind you that you are primarily responsible for ensuring that the accounts are accurately reported and are submitted to the relevant authorities before their deadlines. You are required to ensure that proper records, supporting documents and schedules are kept for inspection by the relevant authorities.

         10. Ownership of the accounting software file

             1. If our license for the accounting software is being used for this engagement, a licence fee may be charged at completion/termination of our service. If you wish to take over or transfer the licence for the software from us to you, all outstanding fees due to us must be paid before the transfer. We note that the ownership of the data in the software becomes yours following payment of the respective fees.

             2. If you choose to discontinue our services including the provision of software through us, we shall cease our licence to that software noting that it is your responsibility to ensure you have retained the necessary business records that you are required to maintain.

         11. Destruction of documents and files

             1. While certain documents may legally belong to you, unless you tell us not to, we intend to destroy correspondence and other papers that we store which are more than five years old, other than documents that we think may be of continuing significance. If you require the retention of any document, you must notify us of that fact in writing.

             2. Upon our request either during our engagement or following the termination of the engagement, you must collect your property without delay which will be released to you once our accounts are paid. Should any of your property remain in our possession following our request to collect it, we will hold the property for six months before destroying it.

2. Accounting service – Compilation of annual report

   1. Scope of service: We will assist in the preparation and presentation of the financial statements which comprise the balance sheet as at the end of the reporting period and the statement of comprehensive income, statement of changes in equity and statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies, in accordance with the provisions of the Singapore Companies Act, Cap 50 and the Singapore Financial Reporting Standards

   2. Terms of engagement

      1. Our responsibilities

         1. We will not conduct any assurance or review engagement procedures to verify the accuracy or completeness of the information you provide to us or otherwise gather evidence to express an audit opinion or a review conclusion on whether the financial statements are prepared in accordance with the provisions of the Singapore Companies Act, Cap 50 (the “Act”) and the Singapore Financial Reporting Standards (“FRS”). Accordingly, our engagement cannot be relied upon to detect errors, fraud, such as collusion, forgery, intentional omissions, misrepresentations or override of internal control or any illegal acts.

         2. While it may be necessary to seek clarification of the information provided, and we will inform you of any material error, fraud or illegal acts that may come to our attention unless they are inconsequential. In addition, we have no responsibility to identify and communicate to you in writing concerning any significant deficiencies in internal control as part of this engagement, and therefore this engagement cannot be relied upon to disclose such matters.

         3. We will also not assess whether the Company meet the qualification criteria of small company concept for audit exemption. A company qualifies as a small company if it is a private company in the financial year in question; and it meets at least 2 of 3 following criteria for immediate past two consecutive financial years:

            1. total annual revenue ≤ $10m

            2. total assets ≤ $10m

            3. no. of employees ≤ 50

         4. For a company which is part of a group: the company must qualify as a small company; and entire group must be a “small group” to qualify to the audit exemption. For a group to be a small group, it must meet at least 2 of the 3 quantitative criteria on a consolidated basis for the immediate past two consecutive financial years. Where a company has qualified as a small company, it continues to be a small company for subsequent financial years until it is disqualified.

A small company is disqualified if:

1. 1. 1. 1. 1. it ceases to be a private company at any time during a financial year; or

            2. it does not meet at least 2 of the 3 the quantitative criteria for the immediate past two consecutive financial years.

         2. Where a group has qualified as a small group, it continues to be a small group for subsequent financial years until it does not meet at least 2 of the 3 the quantitative criteria for the immediate past two consecutive financial years.

      2. Your responsibilities

         1. You acknowledge and understand that our role is to assist you in the preparation and presentation of the annual report, including the directors’ statement and financial statements in accordance with the provisions of the Act and FRS. Accordingly, you are responsible for:

            1. the financial statements and the preparation and presentation are in accordance with the provisions of the Act and FRS that is acceptable in view of the intended use of the financial statements and the intended users;

            2. the accuracy and completeness of the records, documents, explanations, and other information you provide to us for the purpose of compiling the financial statements; and

            3. the judgments needed in the preparation and presentation of the financial statements, including those for which we may help during the engagement.

         2. Complex areas: The following are examples, but not limited to, require estimates, judgement and higher complexity in accounting treatment therefore, we will be require additional charges:

            1. bank loan;

            2. construction contracts;

            3. property, plant and equipment;

            4. investments (e.g. equity, property, derivative);

            5. intangible assets;

            6. provisions (e.g. warranty, claim);

            7. deferred taxation;

            8. lease;

            9. foreign currency;

            10. consolidation

• Managed Services – Finance function

  1. Scope of service

     1. Perform accounting-related administrative services

     2. Sales and receipt cycle include

        1. prepare sale invoice;

        2. prepare cash collection and outstanding report of customers;

     3. Cost of sale/expense and payment cycle include:

        1. receive instruction to make payment on expenses claim by employees and bills duly approved by your authorised personnel;

        2. prepare payments in the internet banking platform of your bank;

        3. prepare cash disbursement report

     4. Refer to Annexe 3 for our standard list of request of records necessary for the engagement

  2. Terms of engagement

     1. General

        1. We need to be provided with the appropriate details, such as delivery orders or service reports, to ensure that sale invoices are correctly issued with accurate descriptions. It is good practice for an authorised person to check and approve the sale invoices before issuance to the customer to ensure that there is no mistake. If you are using accounting software, the authorised person/(s) will perform their check and approval in the accounting software.

        2. We also need the names of the authorised persons and their specimen signatures (as they will appear in the approved documents) to enable us to verify the approved documents when performing the engagement.

     2. Internet banking and user account: Payments shall be made via the internet banking platform of your bank. We shall be provided with a separate user account access to your bank’s internet banking platform.

     3. Frequency of visit: We will visit your office regularly, which we will arrange with your respective personnel in due course.

     4. Fee

        1. Our estimated fees are based upon, among other things, the representations you have made to us. Our fees will be adjusted accordingly if the actual volume of activities and the complexity of the work differ significantly from our estimates.

        2. A transaction refers to, but not limited to, the following:

           1. A sale invoice to a customer;

           2. A bill from a supplier/vendor;

           3. An expense claim by an employee;

     5. Ownership of the software file

        1. If our license for the software is being used for this engagement, a licence fee may be charged at completion/termination of our service. If you wish to take over or transfer the licence for the software from us to you, all outstanding fees due to us must be paid before the transfer. We note that the ownership of the data in the software becomes yours following payment of the respective fees.

        2. If you choose to discontinue our services including the provision of software through us, we shall cease our licence to that software noting that it is your responsibility to ensure you have retained the necessary business records that you are required to maintain.

     6. Destruction of documents and files

        1. While certain documents may legally belong to you, unless you tell us not to, we intend to destroy correspondence and other papers that we store which are more than five years old, other than documents that we think may be of continuing significance. If you require the retention of any document, you must notify us of that fact in writing.

        2. Upon our request either during our engagement or following the termination of the engagement, you must collect your property without delay which will be released to you once our accounts are paid. Should any of your property remain in our possession following our request to collect it, we will hold the property for six months before destroying it.

• Managed Services – Payroll and human resources administration service

  1. Scope of service

     1. Payroll Management

        1. Process payroll (salary, bonus and other employee compensation) with applicable deduction of statutory mandatory CPF and Self-Help Group (“SHG”) contributions;

        2. Process no pay leave via the HRM and expense claims via the Dext;

        3. Provide payroll report;

        4. Prepare itemised payslips and notify employees of their monthly payslips;

        5. Create GIRO payment files;

        6. Process payroll summary details by synchronising with online accounting software or providing journal entry;

        7. Prepare and submit:

           1. CPF contributions to CPF Board by the stipulated deadline;

           2. Year-end tax forms (e.g. IR8A) and relevant appendices for distribution to employees and submission to IRAS via Auto-Inclusion Scheme (“AIS”)

        8. Preparation of and submit ad hoc statutory claims such as national service, maternity, childcare, and other related forms (separately charged)

     2. Leave Management in HRM

        1. Track leave;

        2. Employees and Approvers can apply and approve leave

     3. Staff management: Maintain human resources personnel file for all employees by storing information and supporting documents in the Human Resource Management (“HRM”) software.

     4. Refer to Annexe 3 for our standard list of request of records necessary for the engagement

  2. Terms of engagement

     1. General: We require you to use one of our Human Resource Management (“HRM”) software from our partners.

     2. We shall be provided with the following supporting documents:

        1. Identity card/passport showing particulars of the respective employees

        2. contract of service or letter of employment showing details of remuneration and other benefits

        3. Salary adjustments, incentives, bonuses, special allowances, etc and payments thereof will be based on your written approval and instructions received by us.

        4. education/training and skills development

        5. Organisation chart with reporting and leave approval structure

        6. Employee handbook

These will form part of the personnel file.

1. 1. 3. Subscription period and subscription fee: The subscription of the HRMS will be renewed automatically on an annual basis to prevent any disruption to the operations.

      4. Internet banking and user account: Payroll payments shall be made via the internet banking platform and the bank’s payroll GIRO feature. We shall be provided with a separate user account access to your bank’s internet banking platform.

      5. CorpPass: The company shall authorise us as a third-party service provider for e-Services via CorpPass with

         1. Central Provident Fund Board (“CPF Board”) for

            1. Employers and Business Partners

            2. Submission of Employment Income Records

            3. CPF e-Submission; and

         2. Inland Revenue Authority of Singapore (“IRAS”) for Auto-Inclusion Scheme (“AIS”) for the submission of the employment income for the employees.

      6. Ownership of the software file

         1. If our license for the software is being used for this engagement, a licence fee may be charged at completion/termination of our service. If you wish to take over or transfer the licence for the software from us to you, all outstanding fees due to us must be paid before the transfer. We note that the ownership of the data in the software becomes yours following payment of the respective fees.

         2. If you choose to discontinue our services including the provision of software through us, we shall cease our licence to that software noting that it is your responsibility to ensure you have retained the necessary business records that you are required to maintain.

      7. Destruction of documents and files

         1. While certain documents may legally belong to you, unless you tell us not to, we intend to destroy correspondence and other papers that we store which are more than six years old, other than documents that we think may be of continuing significance. If you require the retention of any document, you must notify us of that fact in writing.

         2. Upon our request either during our engagement or following the termination of the engagement, you must collect your property without delay which will be released to you once our accounts are paid. Should any of your property remain in our possession following our request to collect it, we will hold the property for six months before destroying it.

2. Corporate secretarial services – routine matters

   1. Scope of service

      1. Provision of a competent employee acting as named Company Secretary

      2. Preparation of standard directors’ resolution and minutes for Annual General Meeting (the “AGM”)

      3. Submission of annual return and XBRL to Accounting & Corporate Regulatory Authority (“ACRA”)

      4. Maintaining statutory registers and minute book

      5. Safekeeping of Company’s Common Seal

      6. Monitoring and ensuring compliance with relevant legal requirements, particularly under the Singapore Companies Act, Cap 50. Regular compliance alert via email and/or call

      7. Advice on secretarial/statutory/compliance matters

   2. Terms of engagement

      1. We need to be notified in writing of any company changes, or of any specific minutes, you require us to complete. We are not able to “automatically” create minutes or forms on your behalf.

      2. The details lodged with ACRA need to be accurate, or else a correction must be lodged. By signing the minutes and/or form, you are acknowledging that all details are correct, including spelling, etc. If we have to lodge a correction, we will invoice it as a separate item.

      3. Any scope of work that is not listed herein will be considered as a non-routine service and will be invoiced accordingly.

      4. In situations where you prepare the minutes and/or form and where necessary, lodge with ACRA, we will require you to provide a copy of the minutes and/or form and where necessary, the printout of the lodgement with ACRA to be filed in the minute book.

3. Corporate secretarial services – Preparation of annual report in eXtensible Business Reporting Language (“XBRL”) format

   1. Scope of service: We will prepare the annual report in eXtensible Business Reporting Language (“XBRL”) format.

   2. Terms of engagement: We would like to remind you that the Company is responsible for ensuring the correctness and accuracy of the annual report in XBRL format. As much as we will adhere to our service quality standard, we owe no duty of care, are not and will not be responsible for the annual report in XBRL format filed with ACRA.

4. Corporate income tax advisory service

   1. Scope of service

      1. Prepare income tax computation and relevant schedules and income tax return, including submission of Estimated Chargeable Income (“ECI”), in accordance with the provisions of the Singapore Income Tax Act, Cap 134 and other regulations and ensuring that they are submitted to the Comptroller of Income Tax on time;

      2. Advise on any income tax implication in respect of matters to which attention may be drawn while in the course of preparing the accounts or income tax computation and tax returns;

      3. Check that notices of assessment forwarded to us for verification are in order and where necessary, lodge appropriate objections within the statutory period and advise you on the income tax payable and refundable as the case may be;

      4. Corresponding with the Comptroller of Income Tax on your income tax affairs with a view of reaching an agreement and finalisation of income tax affairs for each year of assessment; and

      5. Provide any other tax advisory services.

      6. Refer to Annexe 3 for our standard list of request of records necessary for the engagement

   2. Terms of engagement

      1. General:

         1. We will prepare the tax returns based on the information provided and make them accessible to us and in accordance with the Singapore Income Tax Act, Chapter 134 (the “Act”). Therefore, for us to complete this engagement and to do so efficiently, we require unrestricted access to accounting records, documentation and other information requested in connection with the preparation of the tax returns.

         2. We will not verify the correctness and completeness of the information provided. We look forward to your full cooperation.

      2. Tax position

         1. There may be instances where tax law is unclear or where there may be conflicts between the Comptroller of Income Tax’s interpretations of the law and other supportable positions. In those instances, we will outline for you each of the reasonable alternative courses of action, including the risks and consequences of such alternative based on the information provided by you. In the end, we will adopt, on your behalf, the alternative that you select after having considered the information provided by us. However, for us to make these determinations, we must rely on the relevant information you provide to us, and, in the event, we and/or you have assessed penalties due to our reliance on inaccurate, incomplete, or misleading information you supplied to us (with or without your knowledge or intent), you will indemnify us, defend us and hold us harmless as to those penalties.

         2. The ultimate responsibility for the income tax returns lies on you, therefore, you should review them carefully before you sign and approve them. In addition, the Act provides various penalties and interest that may be imposed when taxpayers understate their tax liability or late filing of their returns. You accept that any such understated tax, and any imposed interest and penalties, are your responsibility and that we have no responsibility in that regard.

      3. CorpPass: The Company shall authorise us as a third-party service provider for e-Services via CorpPass with the Inland Revenue Authority of Singapore (“IRAS”)

         1. Corporate Tax (Filing and Applications)

         2. GST (Filing and Applications)

      4. Destruction of documents and files: You are required by the Act to retain all accounting records and data that form the basis of income and deductions for 5 years. These may be necessary to prove the accuracy and completeness of the returns to the Comptroller of Income Tax.

      5. Communication

         1. Although the Comptroller of Income Tax is expected to inform us of any such Notices of Assessment issued to you, we strongly advise that you

            1. send us such Notices or copies thereof upon receipt; and

            2. add Tax@BizSquare.sg to receive alerts via email notifications whenever notices/letter are available in myTax Portal.

         2. We shall verify and take appropriate action, if necessary.

5. Subscription of Software-as-a-Service (SaaS) software

   1. Scope of service

      1. We will provide you the use of Software-as-a-Service (SaaS) software

      2. We want to make sure you have a smooth journey on your day-to-day operations with the SaaS software so here are our support available to you

         1. Phone/WhatsApp Hotline

         2. Email support

         3. Online knowledge centre of the respective SaaS software

   2. Terms of engagement

      1. We need you to read and agree to the terms, privacy policies and other related legal requirements of the SaaS software. If you cannot agree to their terms and policies, then we cannot use their software as part of our service to serve you. In which do get in touch with us so that we can find an alternative software

      2. You can find the links to the respective website of the SaaS software for their terms, privacy policies and other related legal requirements in the following section on “Third-party or Software-as-a-Service (SaaS) software”.

      3. Do note that their terms of use and privacy policies may be updated or amended from time to time at their discretion. Updates and amendments will be published on their website.

      4. We endeavour to provide you with a 30-day notice or as and when we get a notice from our SaaS partners on any material changes before they become effective, unless they need to make immediate changes for reasons they do not have control over. If you find the change unacceptable, you may terminate your subscription by giving the standard advance notice.

      5. The subscription of the Software-as-a-Service (SaaS) software is on either monthly or annual basis as stated in the service proposal.

      6. The subscription will be renewed automatically to prevent any disruption to the operations.

      7. Our renewal invoice will be sent to you 2 months before the end of the subscription.

      8. Do note that there is a 30-day notice period if you wish not to renew the subscription.

      9. Changes to our price plan will not be applied retrospectively and if we make any changes, we will make every effort to let you know.

6. Third-party or Software-as-a-Service (SaaS) software

   1. Scope of service

      1. To serve you well, we may use various third-party or Software-as-a-Service (SaaS) software, which you will, in turn, use when we use to serve you. Therefore, we need you to read and agree to their terms, privacy policies and other related legal requirements. These are your legal rights and obligations, so please do read them. If you cannot agree to their terms and policies, then we cannot use their software as part of our service to serve you. In this case, do get in touch with us so that we can find an alternative method to serve you.

   2. Terms of engagement

Here are their terms of use for your reference. Do note that their terms of use and privacy policies may be updated or amended from time to time at their discretion. Updates and amendments will be published on their website.

1. 1. 1. Accounting and finance

         1. Xero: https://www.xero.com/sg/about/legal/

         2. QBO: https://accounts.intuit.com/terms-of-service

         3. Financio: https://financio.co/singapore/terms-of-service

         4. Deskera: https://www1.deskera.com/terms-of-service

      2. Pre-accounting/Expense management

         1. Dext: https://dext.com/en/terms-and-conditions

      3. Payroll and human resources administration services

         1. Talenox: https://help.talenox.com/en/articles/421816-terms-of-service

         2. i2Payslip: http://i2payslip.com/terms-service-agreement/

         3. HReasily: https://hreasily.com/terms-and-conditions/

         4. Swingvy: https://www.swingvy.com/sg/terms

         5. Payboy: https://payboy.sg/terms-conditions/

         6. Info-Tech: https://www.info-tech.com.sg/terms.htm

      4. Digital payment gateway/digital business account

         1. HitPay: https://www.hitpayapp.com/termsofservice

         2. Aspire: https://aspireapp.com/terms-of-use-20-sep-2021

         3. CardUp: https://www.cardup.co/homes/terms

         4. Spenmo: https://spenmo.com/mm-terms/

      5. CRM

         1. SecondCRM: https://www.secondcrm.com/master-service-agreement/

      6. e-Signature platform

         1. Dedoco: https://www.dedoco.com/terms-of-use

         2. PandaDoc: https://www.pandadoc.com/terms-of-use/

Annexe 2.1 – Terms Of Business

The service proposal and any appendices other than these standard business terms issued by Biz Square Pte. Ltd. (“Biz Square”, “we”, “us”) and addressed to the entity specified in the service proposal (the “Client”, “you”), and these standard terms of business (collectively the “Service Proposal”) constitute the whole agreement between the Client and Biz Square relating to the services, deliverables and the work product described in the Service Proposal (the “Services”).

The Service Proposal is between the Client and Biz Square only. During the provision of the Services, Biz Square may, at its discretion, draw on the resources of affiliates and associates; therefore, any personnel from the affiliates and associates who deal with you in connection to the Services does so on behalf of Biz Square alone. Biz Square accepts responsibility for the actions of the personnel assisting in the provision of the Services as set out in the Service Proposal. You accept and agree that no affiliates or associates, whether or not acting as a subcontractor, shall have any liability hereunder to you or any other person and you will not bring any action against them in connection to this engagement.

1. Limitation on scope of Services

   1. The scope of the Services will be limited to the Services set out in the Service Proposal. These have been established based on our discussion with you and may be changed by mutual agreement or can be modified, with your concurrence, as additional information be obtained, or unforeseen matters arise during our engagement.

   2. Our responsibility is to perform the scope of Services specified and agreed and to report any resulting findings, subject to the limitations contained herein, and our Services are not designed to and are not likely to detect error, fraud, or misrepresentation. Accordingly, we cannot accept responsibility for detecting fraud, whether by management or by external parties, or misrepresentation.

   3. Please note that the Services exclude the following:

      1. We will not translate any data by you that is not in the English language;

      2. As a general practice, the Services do not include the provision of our workings, such as analysis model, etc. however, we will insert all the relevant analysis in our final deliverable; and

      3. The Services do not include the valuation of any fixed assets including real estate held by you. We can assist you in appointing a tangible asset appraiser and/or provide real estate valuation/appraisal as additional scope based on your request.

   4. It is understood and agreed that the Services may include advice and recommendations, but all decisions in connection with implementation and acceptance of such advice and recommendations shall be the responsibility of, and made by, you. In connection with the Services, we shall be entitled to rely on all decisions and approvals set out by you.

   5. The performance of the Services is heavily dependent on you in providing us accurate and complete versions of materials and information requested by us. We have no responsibility for the accuracy or completeness of the information provided by you, even if we had reason to know or should have known of such inaccuracy or incompleteness.

2. Communications – Use and distribution

   1. The nature of the Services may necessitate timely communication to you of our findings that result from performing the Services, as the procedures requested are undertaken. As such, it will not be possible for all our communications to be in the written form, detailing the nature of the work performed and our findings. Accordingly, any information, documents or other communications provided by us, whether in writing or otherwise should be considered by you in the context of the nature of the Services that we have agreed to provide. Such information, documents, communications, and any drafts thereof, whether in writing or otherwise, are herein referred to collectively as the “Client Communications”.

   2. You agree that the Client Communications are solely for your informational purposes and internal use in connection with the Services and are not intended to be relied upon by or for the benefit of any person or entity other than you and those stated in the Service Proposal.

   3. You agree that the Client Communications shall not be disclosed to any other party other than the intended parties as stated in the Service Proposal without our prior written consent, other than required by law, regulations, judicial or administrative process, or in accordance with applicable professional standards, or connection with litigation pertaining hereto.

   4. During the engagement, both parties may wish to communicate electronically with each other. However, electronic transmission of information cannot be guaranteed to be secure or virus-free or error-free and information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete or otherwise be adversely affected or unsafe to use. Both parties agree to accept these risks and so each of us will be responsible for protecting our systems and interests in relation to electronic communications. Neither party will have any liability to the other party on any basis for any loss or damage arising from or in connection with the electronic communication of information between both parties and their reliance on such information.

3. Confidentiality

   1. During the engagement, we may come into possession of sensitive or confidential information. We undertake to adopt reasonable measures to protect the confidentiality of such information and will not disclose any such information, other than information that is in the public domain, to a third party without your written consent, except in response to requests under any law, regulations, or requirement of any regulatory authority with which we are bound to comply, unless prohibited by law, we will use our best efforts to notify you in advance before such disclosure.

   2. It is hereby expressly agreed that communication or disclosure of any information relating to or because of the engagement, whether directly or indirectly, to our employees or affiliates or associates who are responsible for any ethics or compliance or risk or disciplinary management function, and their legal advisors shall not constitute a breach of confidentiality.

   3. It is further agreed that we may engage the services of experts in the performance of the Services under the engagement and any communication or disclosure of any information relating to or result of the engagement, whether directly or indirectly, to such experts, shall not constitute a breach of confidentiality, to the extent that such communication or disclosure is considered in good faith to be required for such experts to carry out the said services and we shall ensure that a written undertaking of confidentiality is obtained.

   4. You accept and agree that we may use your name and/or a general description of any services provided to you in our client lists and similar limited distribution materials prepared for our marketing purposes as an entity that we have been privileged to serve. We will provide the description we intend to use and seek your consent before the first use of the description in our marketing materials.

4. Limitation on liabilities and Indemnification

   1. Both parties agree to indemnify one another that the liability shall in no event exceed the fees for the portion of work giving rise to the liability, except in case of fraud, willful misconduct, gross negligence.

   2. You agree to release, indemnify, and hold harmless us and any person assigned to the Services from and against all actions, claim, liabilities and expenses brought against, paid or incurred by any of them at any time, in way arising out of or relating to the Services, except to the extent finally judicially determined to have resulted primarily from acts of gross or wilful negligence or fraud on the part of ourselves.

   3. Your obligation to indemnify shall survive until all claims against us are legally barred under all applicable statutes of limitation.

   4. You will not be charged to correct errors, which are clearly our fault, but revisions performed at your request may require discussion on any time cost incurred.

   5. Notwithstanding the above, matters shall be attempt to be resolved in a friendly manner first.

5. Non-exclusivity

   1. It is understood that we may be engaged to provide services to other parties that may be related to you or your activities. If such an engagement is being performed or was to be undertaken, the engagement team providing service to you hereunder would be separate from any engagement team providing services to such parties, if any.

   2. Confidential information, including your identity, will not be disclosed without your permission to such other parties if any. Similarly, we will have no responsibility to you to disclose information, including the identity of such other party, if any. We believe such a relationship will not impair our objectivity and any person assigned to the Services. This is to bring to your attention the possibility of such a relationship to avoid any misunderstanding.

6. Our fees

   1. Our fees are dependent on the agreed scope of work.

   2. Our fees are generally invoiced in advance. If our fees have not been invoiced, they may be invoiced as work progresses.

   3. Our fees are based on the time required by the individuals assigned to the engagement plus expenses and would be influenced by the urgency of the engagement, condition of the accounting records and degree of assistance received from your staff.

   4. Individual hourly rates vary accordingly to the degree of responsibility involved, the experience and skills required. Direct expenses include allocation of office and administrative expenses, such as among others, computer usage, postage, telephone and routine photocopying, transportation and specific additional expenses as incurred. Such specific additional expenses will be stated separately on the invoices. A charge may apply when extended phone support is given.

   5. Our estimated fees are based upon, among other things, the representations you have made to us. Our fees will be adjusted accordingly if the actual volume of activities and the complexity of the work differ significantly from our estimates. The circumstances, but not limited to the list in the respective sections of the term of engagement, encountered during the performance of the engagement that warrants additional time, expense, or modification to the scope of services can cause us to be unable to deliver the engagement within the fee estimate. We will endeavour to notify you of any such circumstances as they arise to discuss and agree with you in advance on the proposed additional fees before starting our work. However, you have our assurance that we will do our best to keep the cost as low as possible to commensurate with the work involved.

   6. We will conduct a fee review with you in the third month after the commencement of the engagement and on an annual basis.

7. Payment

   1. Unless specifically agreed, our invoices are due within 7 days from the due date of the invoice. We reserve the right to impose interest of 2% per month, calculated from the due date of invoice, for properly submitted invoices for which payment is not received.

   2. We reserve the right to suspend our services at any time if our accounts are not being satisfied on a timely basis. In the event of any termination of this engagement, we would expect to be paid at that time for all work performed to that point.

   3. In addition, we will be compensated for any time and expenses, including, without limitation, reasonable legal expenses, that we may incur in considering or responding to discovery requests or other requests for documents or information, or in participating as a witness or otherwise in any legal, regulatory, or other proceedings, including, without limitation, those other than as a result of or in connection with this engagement.

   4. We have a right of lien on records and business data, that is, we reserve the right to hold records and data against any outstanding debts. This will only apply to records and data that has been worked on but for which payment is outstanding.

8. Assignment

   1. Neither party may assign, transfer or delegate any of its rights or obligations hereunder, including, without limitation, interests or claims relating to this engagement, without the prior written consent of the other party.

   2. We may assign or subcontract our rights and obligations to any of our affiliates or associates without consent from you.

9. Our responsibilities

   1. We shall comply with applicable laws, regulations, guidelines, industry and ethical codes.

   2. Valid licence will be obtained and maintained for the provision of the Services

10. Client’s responsibilities

    1. You shall cooperate with us in the performance of our services hereunder, including, without limitation, providing us with reasonable facilities and timely access to data, information, and personnel.

    2. You agree to keep us regularly informed of any new information or developments of which you become aware of which might have an impact on the performance of our services.

    3. You understand that our scope of services does not include the preparation, interpretation, or evaluation of or comment on the financial, legal and commercial merits and/or risks of any transaction that you may be considering entering that we may encounter during the performance of the Services, and we do not express any opinion thereon.

    4. You accepted that:

       1. we cannot commit to the terms of any transaction or consummate any transaction on your behalf, and that only you, must make all decisions that commit yourself with respect to any transaction;

       2. the reports, recommendations, analyses, conclusions, and any other documents, if any, whether written or oral, in whole or part, do not constitute an audit or solvency opinion, or feasibility determination. Where applicable, you are solely responsible for determining the price range as well as the ultimate price to be paid for in any transaction that you may enter after performance of the Services;

       3. we have not made any warranties or guarantees on the Services or with any transaction that you may enter after performance of the Services and your ability to achieve your objectives from the transaction that you may enter after performance of the Services.

    5. You are responsible for:

       1. in the case of preparation of the financial statements

          1. for the preparation of financial statements that give a true and fair view in accordance with the provisions of the Singapore Companies Act, Cap. 50 and Singapore Financial Reporting Standards;

          2. for devising and maintaining a system of internal accounting controls sufficient to provide a reasonable assurance that assets are safeguarded against loss from unauthorised use or disposition;

          3. that transactions are properly authorised and that they are recorded as necessary to permit the preparation of true and fair financial statements and to maintain accountability of assets;

          4. for assessing the company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the company or to cease operations or has no realistic alternative but to do so; and

          5. overseeing the company’s financial reporting process.

       2. the accuracy, completeness, and appropriateness of any external documents, including, without limitation, all information contained in or omitted from any such documents and ultimately responsible to users of these documents.

11. Non-solicitation of employees

    1. During the engagement and for one year following from the date when our employees or contractors last performed the Services, you will not, directly or indirectly, recruit, solicit, or induce, or attempt to recruit, solicit, or induce, any of our employees, or contractors for work with you.

    2. In the event this clause is breached, you shall pay a one-time fee of $5,000 for each employee. For the avoidance of doubt, this clause shall survive the termination of our engagement.

12. Force Majeure

We shall not be liable for any delays for non-performance resulting from circumstances or causes beyond its reasonable control, including, without limitation, acts or omissions or the failure to cooperate by you (including, without limitation, entities or individuals under your control, or any of their respective officers, directors, employees, other personnel and agents), acts or omissions or the failure to cooperate by any third party, fire or other casualties, an act of God, strike or labour dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.

13. Limitations on actions

No action, regardless of form, relating to the engagement, may be brought by either party more than one year after the cause of action has accrued, except any action for non-payment of fees and direct expenses may be brought at any time whether before or after the expiration of the said one year period.

14. Independent contractor

It is understood and agreed that each of the parties hereto is an independent contractor and neither party is, shall not be, an agent, distributor, partner, fiduciary, or representative of the other. Neither party shall act or represent itself, directly or by implication, in any such capacity in respect of the other or any manner assume or create any obligation on behalf of, or in the name of, the other.

15. Intellectual property

    1. We retain copyright in all material provided to you or otherwise generated while carrying out the engagement.

    2. You shall keep confidential any methodologies and technology used by us to carry out the engagement.

16. Comments on legal documentation

    1. You will appreciate that the precise wording of legal documentation is primarily a matter for lawyers and will reflect matters outside our expertise. Our comments and suggestions should not be relied upon as being suitable for incorporation into any agreement without further consideration by your legal advisors.

    2. We will not advise or make any representations to your questions relating to legal interpretations or compliance relating to agreements with another party other than us.

    3. Any agreement will be a product of the negotiation between the parties and as such will contain clauses, which reflect the interest of the other parties in the agreement. It is your responsibility to determine whether to accept those clauses in that agreement.

17. Waivers

Neither the failure nor any delay by any party in exercising any right, power or privilege under the engagement will operate as a waiver of such right, power or privilege, and no single or partial exercise of any such right, power or privilege will preclude any other or further exercise of such right, power or privilege or the exercise of any other right, power or privilege.

18. Entire agreement

    1. These terms attached to the Service Proposal, including appendix, exhibits, annexes, constitute the entire agreement between you and us with respect to this engagement. It supersedes all other oral and written representations, understanding or agreements relating to this engagement. It shall not be amended except by a written agreement signed by the parties.

    2. In the event of any conflict, ambiguity, or inconsistency between these terms and the Service Proposal to which these terms are attached, these terms shall govern and control. All notices hereunder shall be

       1. in writing,

       2. delivered to the representatives of the parties at the address first outlined in the Service Proposal, unless changed by either party by notices to the other party, and

       3. effective upon receipt.

19. Service quality

    1. We are committed to ensuring that we deliver high-quality professional service to our clients. If at any time you would like to discuss with us how our service to you could be improved or if for any reason you are unsatisfied with the services you are receiving, please contact us at email: Hi@BizSquare.sg or mobile: 9751 5871. We shall carefully consider any matters that are brought to our attention in a timely manner and contact you to discuss and resolve the matter.

    2. You agree to resolve any dispute in a friendly manner first before filing any claim against us.

20. Continuity of engagement

    1. The engagement shall commence upon your confirmation and acceptance by signing of this service proposal and shall remain in force until it is terminated. Termination or changes by either party shall not be less than one month in a written notice to the other party without liability or continuing obligation to either party except that the provisions relating to fees and confirmations and further undertakings will continue in force and remain operative. This period of notice may be waived by mutual consent.

    2. For the avoidance of doubt, in the event of such termination or withdrawal of terms of engagement, we shall be entitled to fees based on the time already spent by the service team on this engagement and direct expenses already incurred in accordance with this service proposal up to the date of the written notice and any fees and expenses that are going to be incurred during the notice period, such as, but not limited to, the subscription fees of software. In the event of any unforeseen circumstances, if we are required to perform our services after the notice period, our fees will be charged to you based on our per hour rate.

21. General

    1. We may update these terms from time to time. You should refresh your browser each time you visit our Website to ensure that you are reading the most updated version. Your continued use of our Website following any changes will mean that you accept such changes.

    2. Such updates will not be applied retrospectively.

    3. We endeavour to provide you with 30-day notice of material changes before they become effective, unless we need to make immediate changes for reasons we do not have control over. When we notify you, we’ll do it by email or by posting a visible notice through our services.

    4. You shall have no right to vary these terms without our express prior written agreement.

    5. If any of these terms is held or made invalid, illegal, or unenforceable by a court or legislative instrument, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of these terms.

22. Governing law

    1. These terms are governed by the laws of the Republic of Singapore.

23. Email disclaimer

    1. Our email and the attachment/(s), if any, is confidential and is intended only for the named addressee/(s). If you have received it by mistake, please notify us by replying to this email message as soon as possible and delete this email. The email may be legally privileged, you should not disseminate, distribute, copy, or take any action in reliance on the contents.

    2. Internet communications cannot be guaranteed to be timely, secure, error or virus-free. We do not accept liability for any errors or omissions.

Annexe 2.2 – Terms On Your Use Of Our Website

These terms explain about your use of our website (“Website”) including the pages and content at BizSquare.sg. This Website belong to Biz Square Pte. Ltd. (“Biz Square” or “we” or “our” or “us”). We have taken reasonable efforts to offer updated, complete, and accurate information to our best knowledge.

1. Use of our Website

   1. Our Website is provided for information purposes only and does not offer any specific advice or recommendations on our services or products.

   2. If you access our Website with a computer or device which you do not own, you should obtained permission from the owner of the computer or device to use and access our Website and you are responsible for the use of and access to our Website on that computer or device.

   3. We may change the content of our Website at any time and without any notice to you.

   4. We reserve the right to modify, suspend access to or discontinue our Website, either temporarily or permanently, either with or without notice to you.

   5. We may prevent or restrict your access to our Website if you do not comply with any part of these terms or any applicable laws.

2. Intellectual property rights

   1. All intellectual property and its content, including, but not limited to, the trademark, logos, design, text, images, or links, are owned by Biz Square which you may not copy, reproduce, republish, or distribute or appropriate in any manner, in whole or in part, without getting our prior written consent.

   2. You may use our Website and its content only as permitted by these terms and as necessary to enable you to access any services we provide to you through our Website.

   3. You shall not circumvent or delete any copyright, trademark or other proprietary notices contained on our Website, including any intellectual property notices, or any other security technology embedded or contained within our Website.

   4. You shall not link to our Website, nor shall our Website be framed on any other website, without getting our prior written consent.

3. Links to third party websites

   1. We may include links to websites that are owned or operated by third parties for your convenience. These links to third party websites, web services and content are not under our control. They may place cookies on your computer or device.

   2. Your use of these third party websites, web services and content may be subject to their terms which you acknowledge and agree that you are responsible for adhering to them. You shall use your own independent judgment regarding your interaction with any third party websites, web services or content.

4. Security

   1. You acknowledge and agree that there is no guarantee that any message sent from our Website will be received by us and we shall only be deemed to have received such a message if we respond to or act upon it.

5. Warranty Disclaimer

   1. The information on our website is provided on an “as is” and “as available” basis without any warranty of any kind.

   2. We disclaim all warranties, express or implied, including any implied warranties of non-infringement, merchantability and fitness for a particular purpose.

   3. We do not warrant that our website or the server that host our Website are free from computer virus or other corrupting or destructive codes, programs, macros or elements of any kind.

6. Exclusion of Liability

   1. We will not be liable regardless of the form of action for any failure of performance, system, server or connection failure, error, omission, interruption, breach of security, computer virus, malicious code, corruption, delay in operation or transmission, transmission error or unavailability of access in connection with your accessing this website and/or using the online services even if we had been advised as to the possibility.

   2. We will not be liable to you for any damages, losses, expenses, or costs whatsoever (including without limitation, any direct, indirect, special, incidental or consequential damages, loss of profits or loss opportunity) arising in connection with your use of our website, or reliance on any information, materials or online services provided on our website, regardless of the form of action and even if we had been advised as to the possibility of such damages.

7. General

   1. We may update these terms from time to time. You should refresh your browser each time you visit our Website to ensure that you are reading the most updated version. Your continued use of our Website following any changes will mean that you accept such changes.

   2. Such updates will not be applied retrospectively.

   3. We endeavour to provide you with 30-day notice of material changes before they become effective, unless we need to make immediate changes for reasons we do not have control over. When we notify you, we’ll do it by email or by posting a visible notice through our services.

   4. You shall have no right to vary these terms without our express prior written agreement.

   5. If any of these terms is held or made invalid, illegal, or unenforceable by a court or legislative instrument, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of these terms.

   6. These terms are governed by the laws of the Republic of Singapore.

Annexe 3 – Standard Request List Of Records

Please note that the list represents the common information necessary and is not comprehensive. We may request other items in due course.

1. 1. 1. 1. Accounting services and Finance function

1. 1. Accounting software

      1. Chart of accounts

      2. List of banks and other connected apps to be connected

      3. Templates/forms (3 documents) and email template: current document templates, standard letter templates, corporate branding: such as font type and font size

      4. Migration of data: Opening balances, of outstanding invoices and unpaid bills, bank, fixed assets

      5. Configuration of user access level

   2. Sales and receipt cycle

      1. Delivery orders, service reports

      2. Sales invoices

      3. Schedule of payment from customers

   3. Cost of sale/Expenses and payment cycle

      1. Purchase orders

      2. Suppliers’/vendors’ invoices

      3. Employee expense claims

      4. Schedule of payments

   4. Bank

      1. Bank statements

      2. Payment vouchers

      3. Cash book/Schedule for deposits and withdrawals

   5. Others

      1. Journal vouchers

      2. Payroll summary

      3. Fixed asset register

      4. Inventory listing

      5. Statement of borrowing/hire purchase

      6. Monitoring revenue generated

      7. Listing of outstanding invoices and unpaid bills

      8. Agreements, such as tenancy agreement

2. Payroll and human resources administration service

   1. Staff management

      1. Identity card/passport showing particulars of the respective employees

      2. Contract of service or letter of employment showing details of remuneration and other benefits

      3. Salary adjustments, incentives, bonuses, special allowances, etc and payments thereof will be based on your written approval and instructions received by us.

      4. Education/training and skills development

      5. Organisation chart with reporting and leave approval structure

      6. Employee handbook

3. Compilation of annual report and Corporate income tax service

   1. General

      1. Contracts and agreements entered into by the company during the year up to date;

      2. Identification of related parties and their relationship;

      3. Details of contingent liability/(ies) not included in the balance sheet;

      4. List of directors’ shareholding (direct and deemed) interest in all related corporations;

      5. Company policies, namely:

         1. Plant and equipment: depreciation;

         2. Inventory: inventory turnover

         3. Account receivables: credit term and credit limit;

         4. Account payables: repayment term;

         5. Human resource: unutilised leave balance;

         6. Revenue recognition;

      6. Commencement of business (for company who is in their first year of incorporation):

         1. Date of commencement of business and what is the basis on which this date is determined;

         2. List of expenses incurred before the date of commencement of business which has been charged to the income statement;

   2. Balance sheet

      1. Account receivables

         1. Ageing of account receivables indicating the credit terms and limit granted and major customers;

         2. Analysis of related parties’ and third parties’ balances;

         3. Analysis of the currency that the item is denominated;

         4. Allowance for doubtful debt;

         5. Listing of prepayment, deposits, and other receivables;

      2. Cash and cash equivalents

         1. Bank reconciliation statement for each account regardless of nil movement during the year;

         2. List of cash on hand held by each relevant personnel;

         3. List of fixed deposits with their principal amount, tenure, interest rate and interest earned;

         4. Bank facility letter;

         5. Analysis of the currency that the item is denominated;

      3. Account payables

         1. Ageing of account payables indicating the credit terms, period, and major suppliers/vendors;

         2. Analysis of related parties’ and third parties’ balances;

         3. Analysis of the currency that the item is denominated;

         4. List of other payables, accruals, and provisions;

         5. Number of unutilised leave balance available for carrying forward to the subsequent year;

         6. GST F5 and any reconciliation to the books; GST F7 submitted in the subsequent year if any;

      4. Leases/Right-of-Use asset

         1. Amount of deposit paid;

         2. Repayment terms;

         3. Number of instalments paid during the year and outstanding;

         4. Amount of finance lease interest expense per instalment;

         5. Copy of finance lease agreement for each asset;

         6. Valuation of leased assets

      5. Income tax payable (not applicable if we are your tax agent)

         1. All correspondence with the tax authority;

         2. Latest tax computation;

      6. Property, plant and equipment:

         1. Register of asset: Description (serial no, model no, asset tag no, etc.), cost amount and date of purchase of each asset item and indicating whether they were acquired under a finance lease or cash;

         2. Description, cost and date of purchase of each asset item disposed of;

         3. Sales proceed of each asset item disposed of

      7. Investment

         1. Listing of investment holding showing the date of acquisition, description and purchase price, number of the unit purchased, number of units disposed of, and their market price;

         2. Sale price for disposed investment item;

      8. Subsidiary, associate and joint venture arrangement

         1. Signed audited annual report

   3. Income statement: Revenue

      1. Listing of rental income;

      2. Listing of management fee income;

      3. Miscellaneous/sundry income: the nature and amount of each income is derived;

      4. Dividend and interest income: details for dividend and interest income;

   4. Income statement: Expenses

      1. Interest expense on loan

         1. Date of payment and period covered;

         2. Name, address and amount paid/payable to each recipient;

         3. If paid to non-Singapore tax resident, confirm that withholding tax has been complied with;

         4. Legal and professional fees

         5. Nature and services rendered and purposes;

         6. Amount incurred on each occasion;

      2. Management, royalties, and technical fee

         1. Descriptions of services rendered for which the fees were incurred;

         2. Period to which the fees relates;

         3. Name, address and amount paid/payable to each recipient;

         4. If paid to non-Singapore tax resident, confirm that withholding tax has been complied with;

      3. Bad debts

         1. Name, address and amount due from each account receivables;

         2. Nature of transaction relating to the debts;

         3. Reasons for writing off the debts;

         4. What actions were taken in recovering the debts before writing them off;

         5. Date and amount recovered subsequently;

      4. General/sundry expenses

         1. Detail analysis of general/sundry expenses

         2. Repair and maintenance expenses

         3. Detail analysis indicating whether items of capital assets included are first time purchases or replacement of existing items;

      5. Subscription

         1. Breakdown indicating amount applicable to entrance fee;

      6. Donations

         1. Breakdown of donations, showing who is recipient and whether that is an approved donation;

      7. Commission

         1. Name, address and amount paid/payable to each recipient;

         2. Nature of services rendered by each recipient;

         3. If paid to non-Singapore tax resident, confirm that withholding tax has been complied with;

      8. Travelling expenses

         1. Name and designation of each person who travelled;

         2. Place visited;

         3. Amount and purpose of each trip

      9. Transport/motor vehicle expenses

         1. Details of expenses applicable to each motor vehicle (state registration number) other than public transport expenses;

      10. Foreign currency exchange difference

          1. Nature of each transaction that gave rise to the exchange difference;

      11. Bank charge and interest

          1. Breakdown of the amount applicable to bank overdraft interest and bank charge;

      12. Employee benefit expenses

          1. Breakdown of key management personnel remuneration;

          2. Amount of medical expense and group hospitalisation insurance premium;

      13. Related party transaction

          1. Details and analysis of transactions, indicating whether these are transacted at arm’s length or based on open market terms and conditions;

      14. Property tax

          1. Details of property’s name, annual value, period and tax expense;

      15. Director’s fee

          1. The financial year in which the fee is applicable;

          2. Name, identification number and amount to each director;

          3. If paid to non-Singapore tax resident, confirm that withholding tax has been complied with;

          4. Director’s resolution on approving the director’s fee;

          5. Director’s IR8A showing the amount; and

          6. Payment details.

      16. Withholding tax

          1. List of sale invoices that suffered withholding tax showing the customers’ name, invoice no, invoice date, invoice amount, the amount and percentage of withholding tax suffered.